Virtual Assistant Full-time Job

About the job

Clerkwell is seeking Virtual Assistants for various clients in different industries. As a Virtual Assistant, you will support entrepreneurs and businesses with daily administrative tasks.

Job Duties and Responsibilities:

Schedule Management

• Effectively manage multiple calendars

• Monitor schedule, anticipate conflicts and resolve issues proactively

• Understand prioritization and coordinate schedules based on changing priorities

• Use a variety of digital platforms to book meetings and coordinate communications

Project Management

• Set project timelines, tasks and sub-tasks

• Monitor timelines, troubleshoot scheduling problems

• Delegate tasks appropriately and maintain task lists with current information and due dates

Administrative Duties

• Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization

• Coordinate and book all travel and accommodations, including processing all visa applications.

• Conduct research and gather information, then provide results in the format the CEO has requested, saving time for the CEO to be strategic

• Prepare basic presentations and decks based on materials from the CEO; take presentation from verbal to written form

• Complete reconciliation of company expenditures.

• Perform administrative and office support activities

• Handle all incoming and outgoing correspondence, including sorting mail and e-mail

• Assist with special projects as needed

Personal Errands and Special Projects

• Plan events, including contract and vendor negotiations, travel booking and onsite execution, creating a first-class experience

• Provide support as a personal assistant for some clients.

Experience and Qualification

• Experience in a fast-paced entrepreneurial environment is ideal

• 5 years minimum of C-suite level support is ideal

• High school degree

• Extensive knowledge of Microsoft Suite and Apple Products

• Exceptional communication and problem-solving skills

• Demonstrates critical thinking and analytical skills, organization skills

• Professional phone presence

• Comfortable learning new technology

Equipment Requirements

Due to the nature of this position, Virtual Assistant will be required to maintain certain up-to-date equipment:

• High-speed internet

• Reliable computer/laptop

• Smartphone

• Noise-canceling headset

We exist to streamline your business by delivering virtual, outsourced services with experienced professionals who can give your organization back precious time. With solutions tailor-made for you, you can rest easy knowing our expert team of assistants is there to serve.