ICT Specialist [Retainer]1 Full-time Job

Application period 02-May-2024 to 15-May-2024

Functional Responsibilities:

The functional responsibilities include:

• Site Cleanup and Governance:

• Identify and assess inactive or obsolete SharePoint sites.

• Collaborate with site owners to determine site relevance and usage.

• Implement site policies to control site proliferation.

• Define the lifecycle of sites by specifying closure and deletion timelines.

• Ensure compliance with organizational guidelines and legal requirements.

• Site Closure and Deletion:

• Create and manage site policies for automatic site closure and deletion.

• Specify rules for when sites should be closed and deleted.

• Communicate with site owners regarding site closure timelines.

• Monitor site closure progress and enforce policies.

• Storage Optimization:

• Monitor storage usage across SharePoint sites

• Identify large files, outdated documents, and excessive versions.

• Educate site owners on best practices for document management.

• Implement version trimming to avoid unnecessary storage consumption.

• User Training and Support:

• Provide guidance to site owners on site management best practices

• Conduct training sessions on SharePoint governance and cleanup.

• Assist users in understanding site policies and their impact.

• Reporting and Analysis:

• Generate regular reports on site usage, closures, and deletions.

• Analyze trends and recommend improvements.

• Collaborate with IT teams to optimize SharePoint performance.
  
  
  

Education/Experience/Language requirements:

• Education

• Advanced degree (Master’s degree or equivalent) in Computer Science, Information Systems / Technology, or related field.

• A first level university degree with an additional two years of relevant experience may be accepted in lieu of an advanced university degree.

• Required Work Experience

• A minimum of five (5) years of experience with SharePoint Online Administration, Migration and/or Governance

• Demonstrated recent experience in SharePoint permissions, site structure, and/or metadata

• Experience with Microsoft 365 Groups and associated site collections

• Desired Work Experience

• SharePoint certification (e.g. Microsoft Certified: SharePoint Administrator)

• Experience with PowerShell scripting for SharePoint management

• Understanding of document retention policies and compliance

• Strong communication and collaboration skills

• Languages

• Fluency in English (read, write, speak) is required.

• Knowledge of another UN language (Spanish, Arabic, Russian, and Chinese) is an asset.

• Other Requirement: **This is a home based position, the selected candidate is expected to follow EDT working hours (9 a.m. to 5 p.m. EDT Monday through Friday)**
  
  

Think big. Meet challenges head-on. Help people build better lives.
UNOPS embraces diversity and is committed to equal employment opportunities. Our workforce is made up of people from varied nationalities, cultures and races. They speak a range of languages and have different gender identities, sexual orientations, and abilities.
We encourage women and candidates from underrepresented groups in UNOPS to apply. These include candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities. Click apply and join us!

Remarks: Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process.

UNOPS helps the UN and its partners provide peace and security, humanitarian and development solutions.Our mission is to help people build better lives and countries achieve peace and sustainable development. We are focused on implementation, with a commitment to UN values and private sector efficiency.