HR Assistant Full-time Job

Introduction

To provide administrative and clerical support to the HR Department to ensure efficient HR operations.

Job Functions Human Resources

Industries Retail

Specification

HR Administration:

Maintain accurate and up-to-date employee records, both physical and electronic.

Assist with the onboarding process for new hires, including preparing paperwork and conducting inductions.

Prepare and distribute HR-related documents, such as offer letters, employment contracts, and performance reviews.

Manage the HR filing system, ensuring documents are properly organised and easily accessible.

Assist with the offboarding process for departing employees, including conducting exit interviews and processing termination paperwork.

Recruitment Support:

Assist with the recruitment process by posting job openings, screening resumes, and scheduling interviews.

Conduct initial phone screenings to assess candidate qualifications and fit.

Coordinate logistics for interviews, including booking meeting rooms and arranging travel for candidates.

Communicate with candidates throughout the recruitment process, providing timely updates and feedback.

Assist with background checks and reference verifications for potential hires.

Employee Relations:

Serve as a point of contact for employee inquiries, providing accurate and timely information on HR policies and procedures.

Assist with employee relations matters, such as investigating complaints and resolving conflicts.

Promote a positive work environment by organizing employee engagement activities and events.

Maintain confidentiality of employee information and HR-related matters.

Reporting and Compliance:

Prepare and submit HR reports on a regular basis, including headcount reports, turnover reports, and compliance reports.

Ensure compliance with labour laws and regulations, including maintaining accurate records and adhering to reporting requirements.

Assist with audits and inspections by providing documentation and information as needed.

Identify areas for improvement in HR processes and procedures and recommend solutions.

General Administration:

Provide general administrative support to the HR Department, including answering phones, managing correspondence, and scheduling meetings.

Maintain office supplies and equipment, ensuring they are properly stocked and maintained.

Assist with other HR-related tasks and projects as needed.

Requirements

Grade 12.

Relevant tertiary qualification will be an advantage.

Experience:

Minimum of 2 years of experience in HR administration.

Knowledge and Skills:

Knowledge of HR principles, practices, and procedures.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Excellent communication and interpersonal skills.

Ability to maintain confidentiality and handle sensitive information.

Strong organizational and time management skills.

Ability to work independently and as part of a team.

Attention to detail and accuracy.

Problem-solving skills.

Ability to prioritize tasks and meet deadlines.

Knowledge of labour laws and regulations will be an advantage.

Competencies:

Customer Focus

Planning and Organising

Problem Solving

Communication

Interpersonal Relationships

Attention to Detail

Confidentiality

Initiative

Results Orientation

Teamwork

Policy and Procedure Adherence

Job Closing Date: 12/06/2024

Shoprite Group is Africas largest food retailer, operating more than 2 935 stores in 11 countries across Africa. We are committed to providing customers with quality products at affordable prices and creating job opportunities and contributing to the economies of the communities in which we operate. We employ more than 149 000 people and are proud to be a company that is making a difference in the lives of our customers and employees.