Secretary and administrative assistant Full-time Job

Job Summary:We are seeking a highly organized and detail-oriented Secretary / Administrative Assistant to support daily office operations, coordinate administrative tasks, and ensure smooth communication across departments. The ideal candidate will have excellent multitasking skills, a professional demeanor, and strong written and verbal communication abilities.Key Responsibilities:· Coordinate and monitor all shipping and logistics documentation, including invoices, packing lists, airway bills, and customs papers.· Communicate with couriers, freight forwarders, and clients to track shipments and ensure timely deliveries.· Prepare and maintain internal records for incoming and outgoing shipments.· Handle daily correspondence, calls, and emails related to logistics, supplier updates, and client follow-ups.Assist in correspondence, emails, phone calls, and internal communications promptly and professionally.Maintain organized filing systems (digital and paper) for confidential records and documents.Assist in coordinating travel arrangements, hotel bookings, and visa applications when required.Support accounting and HR departments with basic administrative tasks such as data entry, invoice tracking, and record updates.Monitor office supplies and coordinate purchases with vendors.Greet and assist visitors, ensuring a professional and welcoming environment.Maintain confidentiality and handle sensitive information with discretion.Perform other administrative and coordination duties as assigned by management.Qualifications & Skills:Bachelors degree or diploma in secretary or Business Administration or related field.Minimum 5 years of experience in a similar administrative or secretarial role.Excellent written and verbal communication skills in English.Profession experience in international and national shipping and logisticsStrong administrative experience especially in filing and organization. Proficient in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint).Strong organizational and time-management skills.Professional appearance and positive attitude.Ability to work under pressure and handle multiple tasks efficiently.Attention to detail and strong sense of responsibility.