Virtual Assistant - Sports Data Specialist (Remote, Soccer Industry) Full-time Job

Virtual Assistant - Sports Data Specialist (Remote, Soccer Industry)

Ready to support elite youth soccer tournaments across the US while working remotely?

Pave Talent is hiring on behalf of our client—a rapidly growing sports tournament and consulting company transforming youth soccer in America. They're partnering with major organizations like Club America, Manchester City, and top US clubs to deliver world-class tournament experiences and tours to England and Spain.

About Our Client

Our client is an established sports events company operating across multiple US states with three business divisions: premier youth soccer tournaments (expanding to 10+ events including 6 new Texas tournaments), international tours to England and Spain, and cutting-edge club consulting services. They're known for their innovation-driven, detail-oriented, and professional approach to elevating youth soccer nationwide.

Your Impact

As Virtual Assistant - Sports Data Specialist, you'll be the operational backbone helping identify and connect with 5,000+ top youth soccer teams across the country. Your meticulous data work will directly enable coaches and clubs to access elite tournament opportunities and international exposure. You'll also create streamlined dashboards that help US youth clubs operate more efficiently—contributing to the larger mission of elevating American soccer to world-class standards.

Key Responsibilities

Navigate 12,000+ youth soccer club websites to collect and organize coach contact information, team details, and program data with speed and accuracy—building the sales pipeline for tournament invitations

Build clean, intuitive Google Sheets dashboards for coaches featuring lineup management, roster tracking, automated win/loss calculations, and real-time game results—making complex data instantly actionable

Maintain organized, mail-merge-ready contact databases ensuring smooth outreach campaigns to thousands of prospective tournament participants

Collaborate live via Google Meet on Tuesdays and Thursdays (Pacific hours) for training and dashboard development, then execute independently Monday/Wednesday/Friday

Research club websites strategically to find director and age-group coach emails (U13-U19 focus), demonstrating initiative when contact info isn't immediately visible

Follow detailed SOPs while bringing your own organizational eye to ensure data consistency, visual polish, and professional presentation across all deliverables

Submit daily activity reports documenting progress, challenges requiring support, and tasks completed to maintain accountability

Manage email outreach campaigns using Google Sheets mail merge add-ons to connect teams with tournament and tour opportunities

Required Qualifications

Minimum 1-2 years proven experience as Virtual Assistant, Data Entry Specialist, or Administrative Coordinator with verifiable references

Advanced Google Sheets proficiency including formulas, filters, pivot tables, conditional formatting, and dashboard creation

Exceptional attention to detail with ability to maintain accuracy during repetitive, high-volume data entry (3,000+ entries weekly)

Excellent written and spoken English communication for professional email management and client interaction

Reliable high-speed internet and stable power connection with backup plans for uninterrupted work

Authorized to work as independent contractor without visa sponsorship requirements

Preferred Qualifications

Personal interest in soccer/football—familiarity with youth club structures, coaching hierarchies, and tournament ecosystems

Experience with mail merge tools, CRM systems, or bulk email management platforms

Background in sports operations, event management, or tournament administration

Self-motivated problem-solver who finds creative solutions when contact information isn't readily available

Benefits & Compensation

Market competitive hourly rate. Full-time remote position with flexible schedule outside required Tuesday/Thursday collaboration windows. Work with high-profile soccer organizations including international clubs. Opportunity to directly impact youth sports development across America. Stable, growing company expanding to 10+ tournaments annually. Weekly payment via Wise.com. US federal holidays observed.

Culture & Work Environment

You'll work directly with a hands-on, supportive founder who values initiative, accuracy, and reliability. This role requires independence—you'll receive clear training via video tutorials and live sessions, then execute work autonomously with periodic check-ins. Perfect for detail-oriented individuals who take pride in clean, organized deliverables and can balance monotonous data tasks with creative dashboard work. Soccer enthusiasts will find daily exposure to thousands of club websites particularly engaging.

Ready to Make an Impact?

Apply and Pave Talent will contact qualified candidates within 48 hours. This is a confidential search—your application is fully private. Join a team that's elevating youth soccer across America, one tournament and one data point at a time! Apply now to start within the first two weeks of November.

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Pave Talent partners with high-growth companies across the US to recruit exceptional people; we build executive leadership teams and the people needed to support them. In todays war for talent just having a database, posting on job boards, and having great sourcing tools is just not enough. The very best people are happily employed and probably working at your competitors; do you have the process and resources in place to land them? We do. Actually, thats all we do. We place candidates across a variety of functions including Human Resources, Sales and Marketing, Research and Development Production/Operations, Customer Service, Finance and Accounting, Administration and IT.