Supply chain Manager Full-time Job
3 weeks ago Transportation & Logistics Baoma 2 views Reference: VWPe9rDxaLyJob Details
JOB OVERVIEW
Supply Chain Manager is a key position to the success and delivery of quality programs. IRC defines Supply Chain as those systems and support function ns necessary to implement programs effectively, inclusive of procurement, logistics, inventory management, property and asset management as well as vehicle and fleet management. The Supply Chain manager will support the Supply Chain Coordinator in designing, planning, execution and monitoring of supply chain activities in Sierra Leone program including rollout of organization multiyear investment in an Enterprise Resource Planning (ERP) project called INTEGRA.
KEY RESPONSIBILITIES
• 1.* *Supply Chain Planning*
The Supply Chain Manager is responsible for implementing supply chain activities and plans to support program implementation. Supply chain planning includes INTEGRA procurement plans, warehousing plans and transport plans, distribution plans and training plans.
\- Implement INTEGRA procurement for active grants in collaboration with supply chain coordinator, program Coordinators/Managers.
\- Support in developing and implementing transport & distribution plan for supplies and assets.
\- Proactively communicate with supply chain field staff ensuring that there is sufficient plans & spaces in the warehouses before sending program supplies to the field sites.
• 2.* *Inventory Management*
The Supply Chain Manager is accountable for directly managing and controlling all inventory and warehouses operation in the Freetown head office and ensure excellent records keeping, Impalement inventory standard operating procedures and control as provided by GSC.
\- **Ensure Implementing IRC inventory SOPs in Freetown**
\- Ensure warehouse documents are accurate & updated in timely manner.
\- Ensure warehouse physical conditions & safety.
\- Ensure cycle and quarterly stock take, reconciliation, grant ending inventories and yearend count for items in the store are done.
\- Ensure Cold chain & pharmaceutical quality assurance of medical supplies.
\- Support, visit field office and check warehouses/stores safety is IRC standard through supply chain assessment tool.
• *3.** ***Logistics: Fleet/Transport***
• *The Supply Chain Manager is accountable for logistics and fleet management operations for the Freetown Office.**
\- **Supportive of all transportation needs for equipment, staff both domestically and international.**
\- **Supervise Fleet department to set up a formalize weekly vehicle request and schedules**
\- **Conduct transport need assessments and put in place management for all Drivers**
\- **Review all vehicle reports and data log sheets by coordinating with all sites to ensure all reports are accurate and filed appropriately.**
\- **Understanding local department of transport requirement**
\- **Manage vehicle insurance and registration and has good understanding on customs clearance procedure.**
\- **Develop vehicle management cost analysis and Repair management**
\- **Work with Supply Chain Coordinator to analyze data & reports related to vehicle fuel consumption, vehicle maintenance schedules, fleet capacity and operating cost for all sites and feedback to field Logistics monthly.**
• 4.* *Procurement*
The Supply Chain manager work with the Supply Chain Coordinator to implements country procurement strategies, Standard Operating Procedures (SOPs). The Supply Chain manager will ensure all country program procurement needs are met on time in accordance with GSC standards.
• *Tender (Above 20,000)**
\- Support Field SC to prepare RFP and specifications
\- Participate in tender committee to open, sign off received tenders.
\- Support the field SC to carry out tender data entry, analysis, reference checks, ATC
\- Compile the tender documents as per enhanced checklist to box folder
\- Identify and report red flags in procurements
\- Actively participate in negotiations meetings with suppliers
\- Submit the tender documents to Supply Chain coordinator for review.
• *Tender ($1 -19,999)**
\- **Support Field SC to prepare RFQ and specifications.**
\- **Participate in Bid Analysis review meeting and ensure evaluation criteria are objectively analyze**
\- **Support the SCO to carry out tender data entry, analysis, reference checks, ATC**
\- **Review procurement file and sign JOA /bids analysis as SC representative in Freetown. Identify and report red flags in procurements.**
\- Actively participate in negotiations meetings with suppliers
• *Contracts management**
\- Ensure contracts file is kept updated
• 5.* *Assets Management*
Work closely with the Asset Officer on all aspect’s fleet asset management in accordance with IRC and donors’ rules and regulations.
\- Ensure the Implementation of IRC Fleet and Equipment policy .
\- Recommend vehicle for assets for disposal as per policy.
• 6.* *Compliance and Ethics*
The supply Chain manager is responsible for identifying, analyzing, and reporting compliance risk in supply chain process, implement strong controls of department he/she directly supervise, red flags, implementation of internal and external audit corrective action plans and ensure all supply chain activities are conducted in ethical manners.
\- Implementation of IRC Fleet and Asset Manual/ polices
\- Be willing to attend grant management meetings (Opening, review & closing meetings)
\- Implementation of corrective actions plans
\- Carry out SCAT assessments at IRC Freetown office.
• 7.* *Reporting*
\- Compile monthly supply chain reports from all field offices (Inventory, Vehicle, PRTS, and Assets) and submit to supply chain coordinator for verification.
• 8.* *Team Leadership and staff Management*
\- Support implementation of country priorities
\- Setting goals for staff directly supervise
\- Participate in recruitment of SC staff.
\- Conduct on job training and coaching to Fleet and Warehouse SC staff
\- Implement training plans
• 9.* *Country Scorecard*
\- Follow up on actions for improvements
Supply Chain Manager Competencies matrix:
The Supply Chain Manager Competency matrix is the main supportive document to this job description that details all required skills, tasks and the accountability levels. The Supply Chain Manager must ensure that all tasks are preformed to standards. The Supply Chain Manager is accountable for the competencies matrix implementation and accountable for its tasks and requirements.
Key Working Relationships:
Position Reports to: Supply Chain Coordinator
• *Position directly supervises****:** **Fleet Officer and Warehouse Officer - Freetown**
Other Internal and/or external contacts:
Internal*:* Regular relationships with Field Supply Chain Team at all levels, Operations team and Program departments
External: May represent Supply Chain Coordinator and serve as IRC Supply Chain representative in outside meetings, other non-governmental organizations, inter-agency groups and foundations.
• *Qualifications**
Requirements:
· Degree or equivalent with minimum 5 years of progressive Supply Chain professional experience or equivalent education and experience.
· Demonstrated success as a Supply Chain professional across all disciplines within supply chain including planning, fleet/logistics
· Knowledge and experience in Supply Chain strategies, market analysis techniques, vehicle and fleet management, inventory, property and asset and procurement management
· Strong collaborator and influencer with effective interpersonal and analytical skills who can work seamlessly across cultures and organizational units
· Able to work effectively in a highly matrixed structure
· Training and coaching skills
· Fluency in English required, spoken proficiency in Krio is a plus
· Ability to travel to remote field offices
