Receptionist | 4-Month Contract Full-time Job

About the job

What We Do.

Smart & Biggar has been at the forefront of intellectual property (IP) and technology law for over 100 years. We practice in every area of IP on behalf of an exceptional international clientele, and we are consistently ranked as Canada’s leading IP firm. We are committed to hiring people with different backgrounds and experience, who represent the best talent in their field.

We are part of the IPH Group. IPH Limited is the holding company for intellectual property (“IP”) and associated companies offering a wide range of IP services and products. IPH companies employ a highly skilled multidisciplinary team of over 1,200 people in Australia, Canada, China, Hong Kong SAR, Indonesia, Malaysia, New Zealand, Singapore, and Thailand. IPH companies service a diverse client base of Fortune Global 500 companies, multinationals, public sector research organizations, SMEs, and professional services firms worldwide.

We are passionate about what we do and what we can achieve. The IPH Group is committed to promoting and maintaining a workplace culture of shared respect across companies to enable us all to feel valued and be the best we can be.

The Opportunity.

Our Toronto office is currently looking for a Receptionist to join our team for 4 months. The Receptionist will play an essential role in our office and is required to be on-site on a full-time basis.

This is an excellent temp opportunity for a new graduate, or someone looking to begin a career in professional services.

Responsibilities.

Answer and direct calls, including monitoring office voicemails

Receive and redirect physical mail, arrange courier services

Handle incoming emails from potential clients

Provide phone reception back-up for other offices

Basic housekeeping duties in the office

Monitor and order office supplies as necessary

Set up for meetings, including setting up catering

Other duties may be assigned, as required

Qualifications, Competencies And Experience.

Previous reception/front desk or 5-star hospitality/corporate experience would be an asset

Ability to demonstrate a deep understanding of professional client services and care

Ability to work alone and use own initiative

Excellent organizational skills and attention to detail

Excellent interpersonal skills including verbal and written communication

Smart & Biggar is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN), working to promote diversity and encourage a culture of inclusion in our Firm and the broader legal profession.

We welcome applications from all qualified individuals. Accommodations are available on request for candidates taking part in all aspects of the selection process.

We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted.

Smart & Biggar is widely recognized as Canadas leading firm for intellectual property, and with over 180 lawyers, patent agents and trademark agents. We are also the largest firm focused purely on IP and related specialty areas.
We have a storied history and tradition of providing the highest quality of IP advisory services and have filed more patent and trademark applications than any firm in Canada. Our decades of experience in intellectual property, combined with our deep knowledge and expertise across a wide range of technologies and industries, allows us to provide clients with clarity on opportunities and solutions to leverage and maximize IP.
No other firm can claim a stronger track record of victories in intellectual property litigation for its clients than Smart & Biggar. We pride ourselves on providing clients with the rare combination of successful trial experience, deep subject matter expertise and sophisticated and practical skills and analysis.