Project Specialist Full-time Job

About the job

We are looking for a highly organized and proactive Project Specialist (Events Staffing) to join our team

Position: Project Specialist (Events Staffing)

Location: Abu Dhabi

Work Timing: 9.00 AM to 6.00 PM (With reasonable extension as per work)

Working days: Monday to Saturday (Alternate Saturday will be working)

Role Summary: The role focuses on supporting staffing requirements, including candidate communication, accreditation processes, and the coordination of training materials and sessions. It also involves maintaining accurate staff records and serving as a key point of contact during project planning and execution. Responsibilities include providing on-site logistical support and ensuring staff preparedness. Effective collaboration with internal teams and proactive communication with clients and partners are essential to ensure smooth operations and successful project delivery.

Roles and Responsibilities:

Assists in the overall staffing process, including communication with shortlisted candidates and managing their accreditation documentation.

Assists in the overall staffing process, including communication with shortlisted candidates and managing their accreditation documentation.

Coordinates preparation, printing, and distribution of training materials, handouts, and logistics documentation.

Supports in organizing and conducting staff training sessions when required.

Maintains accurate records such as attendance sheets, event reports, and staff tracking documents.

Acts as a secondary liaison for staff communication during project preparation and execution.

Provides on-site support with logistics such as check-ins, distribution of uniforms and IDs, ensuring staff readiness and compliance.

Collects feedback from supervisors and onsite managers, notifying significant issues promptly.

Collaborates closely with internal departments to ensure all pre-event and onsite requirements are effectively met

Proactive and responsive communication with client and partners

Collaborate closely with internal teams to ensure all requirements are met before the event

Candidate Profile:

Management Graduate or similar education

Minimum of 4 years of onsite Project or Event management experience

Experience in staffing for events- sourcing, screening and shortlisting

Experience of working in the UAE market.

Knowledge of industry standards and safety regulations

A proactive and solution-oriented mindset

Excellent organizational, multitasking, and leadership skills

Staffing events since 2007, Vibes proudly deployed 1,700 staff for the historic Pope Francis visit and has led over 25,000 events across the UAE and the region. Known for our flexibility, agility, and responsiveness, we are the trusted partner of choice for event organizers, brands, venues, government entities, and service providers.
Vibes is the leading staffing agency in the UAE and the region, providing highly experienced, well-trained, multilingual event professionals for short-term or long-term, local or global engagements. Our services include Event Staffing & Hospitality, Hosts, Hostesses & Models, Bar Management, Venue, Museums & Parks Staffing, and Event Experts.
With a database of over 20,000 staff, theres no challenge we cannot overcome; no timeline too short, no event too large, and no request too impossible. From exhibitions and brand activations to concerts and global summits, we do it all.
Join Vibes through our new app: https://vibes.ae/join-our-team, the only way to apply for jobs, manage your shifts, and track payments, all in one place.