Executive Legal Secretary - Private Capital & Trust - Cayman Islands Full-time Job

We are a leading international law and professional services firm providing legal, corporate and fiduciary services to global corporations, financial institutions, capital market participants and investment fund managers. With a global presence spanning the Americas, Europe, the Middle East and Asia, we advise on the laws of Bermuda, the British Virgin Islands, the Cayman Islands, Guernsey, Ireland and Jersey.We treat everyone as the intelligent professional they are. Our approach is to trust and empower our people to deliver consistently, and enable them to succeed.

Diversity is our secret weapon – it’s the sheer breadth of Walkers people that makes us who we are – gathered from across the globe and fluent in languages, jurisdictions and cultures that help us to mirror our clients and keep our own thinking in tune with the world in which we operate.Overview Of RoleWalkers invites applications from suitably qualified Caymanians or Residency with Employment Rights Certificate holders for the position of Executive Legal Secretary.The Executive Legal Secretary will work as part of a high functioning team in delivering exceptional client service. The individual will provide high-level administrative support to senior attorneys and partners. This role requires exceptional organizational skills, discretion, and a deep understanding of legal procedures and documentation.

The Executive Legal Secretary will report into the Head of Secretarial Services and act as a key liaison between clients, legal professionals, and internal departments, ensuring seamless communication and efficient workflow.Our Executive Legal Secretaries support a range of practice groups, each of which commands distinct skills and experience. Our current vacancies are listed below.Investment Funds – No current vacanciesRegulatory – No current vacanciesFinance & Corporate – No current vacanciesPrivate Trust and Capital – Currently recruiting Insolvency and Dispute Resolutions –No current vacanciesDuties, Responsibilities & Person SpecificationEffective management of confidential client onboarding processes including conflict checks with a high degree of discretion and regulatory awarenessPreparation of high quality first drafts of documents including (without limitation) memorandum and articles of association; board minutes and directors' resolutions shareholder resolutions; power of attorney; structured finance transaction documentation (including declarations of trust and corporate services agreements); legal opinions; share certificates; entries for registers of mortgages and chargesOverseeing document execution and notarization, ensuring accuracy, legal sufficiency and timely deliveryMaintaining accurate records including saving correspondence and documents in the appropriate electronic matter fileExecuting comprehensive conflict sensitive matter related searches and reports with a keen eye for risk mitigation and procedural accuracyMaintaining client confidentiality including restricting sensitive matters and maintaining insider listsProvides strategic billing support, including the drafting of billing narratives, assisting with collections and a collaborative liaison with both clients and the Accounts DepartmentDiary management including scheduling client meetings, preparing agendas and ensuring logistics are handled smoothlyOverseeing the booking of travel arrangements including reconciliation of expense claimsOrganising cheque requests and EFTs (Electronic Funds Transfer)Proactively maintaining and updating details of client contacts and addresses both within the Lawyer's personal contact database and the Firm's database under InterActionLiaising with clients as appropriate and in accordance with Lawyer's instructions and firm policiesPhotocopying, scanning and couriering of documents and correspondenceSupporting and working in collaboration with members of the secretarial team and other business services teams to meet required deadlinesProviding cover for other secretaries within the team during times of absence, as requiredResponsible for managing risk by ensuring compliance with the firm's policies, regulatory requirements and established workflows while promoting best practices across all operationsMentor junior legal support staff providing training, guidance and performance feedback to foster professional growth and maintain service excellenceFamiliarisation and compliance with the Firm's house styleParticipating in special projects as and when required in relation to the Firm's and the Lawyers' practice areasCarrying out any other duties commensurate with the purpose of the job, including the performance of duties outside normal working hoursEducation, Skills & ExperienceExtensive experience spanning a minimum of 5 years’ secretarial experience in a legal services environment supporting senior professionalsHolds a distinguished legal secretarial qualification from a recognised university or collegeDemonstrates a comprehensive, nuanced understanding of legal terminology, procedures and documentationHighly adept in adept in using in using billing software, legal practice management and document management systemsExhibits advanced expert level proficiency in Microsoft Office applicationsPossesses exceptional organisational and time management skills with a proven ability to manage competing prioritiesMaintains impeccable, meticulous attention to detail in all aspects of workDemonstrates rapid, precision-based typing at 70 wpm with an accuracy of 98%Upholds the highest standards of discretion and professionalism, with a trusted confidential approach to sensitive mattersDelivers articulate, persuasive written and verbal communication, with the ability to engage effectively across all levels of seniorityOperates with a self-directed, solution-oriented mindset while thriving in collaborative, cross functional environmentsBrings a resilient, optimistic attituded paired with a pragmatic, results driven approachDemonstrates a responsive, flexible working style, capable of adapting to dynamic circumstances and urgent situationsHas a forward thinking, growth-oriented willingness to expand skillsets in alignment with organisational needsActively contributes to transformational service improvements by critically evaluating workflows, championing innovation and driving continuous enhancement initiativesCompensation DataWalkers offers a dynamic working environment with opportunities for career progression and an excellent remuneration package, including a discretionary performance based bonus, pension and fully covered health insurance for employees and 5 weeks' vacation. Remuneration will commensurate with qualifications and experience.Only candidates selected for interview will be contacted after the deadline.Walkers global is an equal opportunity employer.

Equality and diversity are key to our global identity and an integral part of our goal to continue being an employer of choice. We are committed to a work environment that supports all individuals irrespective of gender, ethnicity, nationality, race, religion, marital status, age, disability, pregnancy, sexual orientation, gender identity or any other applicable legally protected characteristics. We make every effort to ensure that employment opportunities are open and accessible to all purely on the basis of personal ability.