Executive Assistant & Project Officer Full-time Job

About the job

This Job is based in Australia

Employment Type: Full - time (35 hours a week)

Duration: 12-month fixed term, parental leave contract

Remuneration: $103,866 base (plus 17% superannuation and annual leave loading)

Visa: Full Australian working rights for the duration of the contract will be required

Location: Kensington Campus, Sydney NSW

Why this role matters

As an Executive Assistant & Project Officer, you will play a pivotal role within UNSW Faculty of Medicine & Health in providing executive support to various Faculty Executive team members, project officer support to Faculty projects and office management support to the Faculty Office.

The role entails responding to complex enquiries using judgement and initiative while using considerable technical and project skills and discretion when making decisions. The role reports to the Executive Officer and has no direct reports.

Some Key Accountabilities Required

Proactively provide executive support and assistance, including travel arrangements, whilst exercising discretion, initiative and confidentiality at all times.

Facilitate and plan meetings, including compiling agendas and other documents, preparing minutes and following up on allocated or outstanding meeting tasks.

Interpret, apply and advise on UNSW and faculty guidelines and processes to all activities as appropriate and ensuring appropriate Faculty governance.

Support the delivery of Faculty/Division projects and initiatives to achieve operational and strategic goals, through the development of project plans, schedules and participating in process improvement as required.

Provide practical and proactive project support and administrative services to Faculty Leadership and other key stakeholders as advised by the Executive Officer.

Actively identify, recommend and implement business improvement activities to streamline processes and facilitate administrative efficiency in relation to procedures and systems that impact faculty wide.

Review and monitor finance administration requests, including but not limited to, purchasing, travel, credit card reconciliation, expense reimbursements, payment requests and billing processes.

For the full list of Accountabilities please refer to the position description.

Some Key Skills Required

Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training and experience.

Strong written and verbal communication skills, with a high level of attention to detail for deliverables produced.

High level organisational skills with proven ability to deal with multiple tasks, establish priorities and meet deadlines.

Excellent interpersonal skills with ability to liaise effectively with all levels of staff and external stakeholders.

Advanced computer literacy, including proficiency in Microsoft Office and the ability to quickly learn and navigate university systems and placement platforms.

Superior time management skills, with a demonstrated ability to respond to changing priorities, manage multiple tasks and meet competing deadlines by using judgement and initiative.

Proven organisational skills and the ability to operate autonomously while demonstrating strong initiative and a proactive approach to driving process improvement.

For the full list of Skills & Experience (Selection Criteria) please refer to the position description.

UNSW Benefits And Culture

17% Superannuation and leave loading

Flexible working

Additional 3 days of leave over the Christmas Period

Access to lifelong learning and career development

Progressive HR practices

More information on the great staff benefits and culture can be found here.

Application instructions

Please click on Apply now to apply online.

Applications should not be sent to the contact listed below.

Please provide a CV and a separate document addressing the selection criteria bullet points listed underneath the Skills & Experience heading in the position description. A copy of the Position Description can be found on JOBS@UNSW.

Contact

Anabel Wason – Talent Acquisition Consultant

E: a.wason@unsw.edu.au

Applications close: Sunday 11th January 2026 before 11.30pm AEST

Please note: Due to the annual university shutdown (December 23, 2025 – January 5, 2026) and the holiday period, there may be delays in responding to queries and providing updates on applications. We appreciate your patience during this time.

UNSW is committed to equity diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff. The University reserves the right not to proceed with any appointment.

The University of New South Wales (UNSW) is one of Australia's leading research and teaching universities.
Established in 1949, UNSW has expanded rapidly and now has more than 52,000 students, including more than 14,000 international students from over 130 different countries. UNSW offers more than 300 undergraduate and 600 postgraduate programs, and has developed an extensive network of alumni chapters throughout Asia.
UNSW is a founding member of the prestigious Group of Eight research intensive universities in Australia and a member of the Universitas 21 international consortium.
The main UNSW campus is located on a 38-hectare site at Kensington, in Sydney. Other campuses are UNSW Art and Design (Paddington), UNSW Canberra (Canberra City and Australian Defence Force Academy), and sub-campuses at Randwick and Coogee, as well as research stations around NSW.
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