Documentation Staff Full-time Job

Documentation / Administrative StaffPosition OverviewThe Documentation / Administrative Staff is responsible for handling and organizing company documents, ensuring accuracy, proper filing, and timely processing. This role also provides administrative support to maintain smooth day-to-day office operations. The position requires strong attention to detail, organizational skills, and effective communication.Key ResponsibilitiesManage, organize, and maintain physical and digital documents and records.Ensure all documents are accurate, complete, and properly filed according to company standards.Assist in preparing reports, letters, forms, and other documentation.Coordinate with internal departments for document requests, updates, and submissions.Monitor document flow and ensure timely processing and delivery.Handle office administrative tasks, including scheduling, correspondence, and data entry.Maintain logs and tracking systems for incoming and outgoing documents.Assist in the preparation of compliance and regulatory submissions, as required.Support procurement, logistics, or HR documentation as needed.Handle office supplies inventory, filing, and other clerical duties.Perform other administrative tasks as assigned.QualificationsBachelors degree in Business Administration, Office Management, or related field.At least 1 year of experience in documentation or administrative work (fresh graduates may be considered).Strong attention to detail and excellent organizational skills.Proficient in MS Office (Word, Excel, PowerPoint); familiarity with document control software is a plus.Good communication skills, both verbal and written.Ability to handle confidential information with discretion.Ability to work independently and manage multiple tasks.Strong time-management skills.Preferred SkillsExperience in document control, especially in industries like construction, logistics, or manufacturing.Knowledge of record-keeping practices and standards.Strong problem-solving skills.Ability to work with minimal supervision.