Department Secretary Full-time Job

Company SummaryTechnip Energies is a global oil and gas leader, specialized in subsea, onshore, offshore, and surface technologies. Our mission: to enhance the performance of worlds energy industry. How we do it: by constantly challenging conventions and investing in our 17000+ employees, across 34 countries. At Technip Energies, we aim to offer inspiring working experience: tackling some of the most complex technical and engineering challenges in the world in collaboration with a truly global team.Reporting lines and interactions:Functionally and operationally reports to: Head of Discipline.Key interactions (Internally): Engineering discipline, HSE, Real Estate / Facilities, Digiteam, People and Culture, Legal, and ComplianceProfile Must Have:Associates degree in business (or equivalent) or High school diploma.5-10 years of relevant work experience.Strong written and oral communication, organizational, and interpersonal skills are required.Passionate, and motivated, with good interpersonal skills.Proficiency in MS Office with expertise in Microsoft Word, Outlook, PowerPoint and Excel.Detail-oriented and comfortable working in a fast-paced office environmentSuperior organization skills and dedication to completing projects in a timely manner.Main Accountabilities:Coordinates the flow of documents between project operations, engineering disciplines, or other department groups. Incumbent may be responsible for a small-sized project.Under general supervision, performs a variety of administrative and document control functions for a project or department.Arrange gate pass & schedule meetings.Answers incoming calls, screens callers and directs calls accordingly. May take and relay messages as necessary.Maintains the Corporate Directory. Updates phone numbers and location of the staff and distributes updated contact list.Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.Performs other duties commensurate with functional level and responsibilities.Contributes as a team player who is deadline driven and works well with others.Performs other responsibilities associated with this position as may be appropriate.Manage and maintain the departments schedules, appointments, and meetings.Prepare, review, and distribute correspondence, reports, and presentations.Handle incoming calls, emails, and correspondence, directing them appropriately.Maintain organized filing systems for project documents, technical reports, and departmental records.Assist in preparing technical documentation, reports, and proposals as needed.Organize and coordinate meetings, including booking venues, preparing agendas, and recording minutes.Follow up on action items and ensure timely completion.Serve as a point of contact between the department and other internal/external stakeholders.Facilitate communication flow within the team and with other departments.Arrange travel and accommodation for department staff and visitors.Manage logistics for departmental events or site visits.Assist with procurement documentation, purchase requests, and invoice processing.Support document control activities related to engineering projects.Ensure adherence to company policies and procedures.Handle sensitive information with confidentiality and discretion.Your future at Technip EnergiesPotential career path, if possibleGlobal mobility opportunities if relevantTraining and developmentDiverse and international team if relevant