Clinical Admin Officer (Anaesthetics) Full-time Job

Job OverviewAre you organised, proactive, and passionate about supporting clinical teams to deliver exceptional patient care? We invite applications from motivated individuals to provide vital administrative support to our Consultants and junior medical staff.In this key role, you’ll ensure all documentation and data concerning patients and their treatment meets the highest Trust standards, supporting the smooth running of our busy clinical departments.Main duties of the jobYou Will BeProviding comprehensive administrative support to Consultants and medical teams. Managing your own workload efficiently, with excellent time management and planning skills.

Handling urgent correspondence, medico-legal reports, and ad hoc requests in line with Trust policies. Maintaining patient confidentiality and managing secure storage of all medical records and computerised information. Scanning and uploading patient medical documents into the Trust’s Electronic Patient Record system.

Assisting clinicians with communications via the Epic system, ensuring letters and attachments are accurately sent. Acting as a key liaison between clinical teams, patients, GPs, and other departments to provide a seamless service. Providing cover for colleagues during periods of absence, ensuring consistent service delivery.

Answering telephone and email enquiries professionally and promptly, meeting departmental targets. Working for our organisationFrimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available.Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too.We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users.Frimley Health Trust benefits on VimeoDo You HaveDetailed job description and main responsibilitiesStrong organisational and administrative skills with the ability to prioritise workload.

Excellent communication skills, confident in liaising with a variety of stakeholders including clinical staff and patients. Ability to maintain strict confidentiality and work with sensitive information. Proficiency with IT systems and a willingness to learn new technologies such as Epic.

A proactive approach, working effectively both independently and as part of a team. Commitment to upholding the Trust’s values and delivering high-quality care. For detailed information, please refer to the Job Description and Person Specification.Please note: This role does not provide sponsorship.Person specificationQualificationsEssential criteria Good education to GCSE standard or equivalent experience ECDL or equivalent MS Word for Windows NVQ Level 3 Administration or equivalent practical knowledgeExperienceEssential criteria Experience of working in an office environment Competent with current software programmes (i.e.

MS Word, Excel, PowerPoint) Be able to work in a busy environment and remain calm under pressure. Experience of working within a team environmentDesirable criteria Working in the NHS either in a hospital/private practice/GP setting Provide general non-clinical adviceSkills & KnowledgeEssential criteria Logical reasoning i.e. providing/receiving routine/sensitive information requiring tact. Keyboard skills Ability to communicate clearly.

Basic numeracy and literacy. Ability to follow clear instructions and feedback to senior staff. Ability to work with minimal supervision.

Ability to prioritise workloadFrimley Health NHS Foundation Trust (FHFT) is proud of its strong reputation, record of achievement and ambition for the future. We serve a population of over 900,000 people across Berkshire, Hampshire, Surrey and South Buckinghamshire, and remain committed to improving the health and wellbeing of our communities.Our new organisational strategy – FHFT 2030 – sets out our ambition to be the best place to receive care and the best place to work in the NHS. Underpinned by our Trust values – Committed to Excellence, Working Together, Facing the Future, and being a modern, compassionate, Healthcare Organisation – we are creating a culture where our people can thrive and patients always come first.We continue to invest heavily in our services and facilities.

This includes the development of a new hospital at Frimley Park, major expansion of diagnostics and inpatient capacity, and the continued transformation of services across our sites. We have already delivered a brand-new £100m state-of-the-art Heatherwood Hospital, a £49m Emergency Assessment Centre at Wexham Park, and a £10m upgrade to maternity services.We are also committed to sustainability and the NHS Net Zero ambition. Our new hospital and estate developments are being designed to be environmentally responsible, energy efficient, and future-proofed, featuring on-site renewables energy and intelligent energy systems.

Through our green plan, we are embedding sustainable practices across all areas of care and operations, ensuring we reduce our environmental impact while improving population health and wellbeing. Our staff are key to helps us deliver on our ambition and to ensure sustainability is a core component of care delivery and our operations.Alongside estates’ investments, we are embedding a strong focus on digital innovation and quality improvement. Our electronic patient record (Epic), launched in 2024, is already enabling safer, more connected, and more effective care for patients, while giving staff the tools they need to do their best work.

Our electronic patient record also supports safe and effective digitised care pathways, savings time and carbon, whilst delivering excellent quality of care.Everything we do is guided by our values, shaping how we care for patients, support colleagues, and build a sustainable future for healthcare together.Apply online now