Assistant, Convention Programming Full-time Job

About the job

Assistant, Convention Programming -Contract Position

Contract Dates: Sun. March 1 - Wed. March. 4, 2026

Times: Sun-Tues 9:30 a.m. – 5:00 p.m., Wed 9:00 a.m. – 12:00 p.m.

Description

Have you ever wanted to work at a large event? This position offers the opportunity to be a part of an award-winning Convention.

PDAC 2026: The World’s Premier Mineral Exploration & Mining Convention is the leading event for people, companies and organizations connected to mineral exploration. This annual convention is known for attracting 27,000 attendees from over 125 countries for its educational programming, networking events, outstanding business opportunities and fun. Since it began in 1932, the PDAC Convention has grown in size, stature and influence. Today, it is the event of choice for the world’s mineral industry hosting more than 1,300 exhibitors. PDAC 2026 will take place at the Metro Toronto Convention Centre, South & North Buildings.

The Role

Under the guidance of the Manager, Convention Exhibits, this position will oversee the onsite execution of the Northern Lights Learning Hub (NLLH), a large theatre/lounge on the exhibit floor. Programming will include short company promotional presentations, longer sponsor presentations as well as a student-oriented Awards presentation.

What you will do

Ensure reserved seating is provided for presenters

Greet Chair and presenters as they arrive

Introduce presenters to the Chair

Contact speakers who have not arrived on time

Liaison between presenters and the AV technician to ensure PowerPoint files have been provided and are ready for presentation

Ensure NLLH programming remains on schedule

Maintain communication with Manager, Convention Exhibits

Qualifications

Experience in event planning or event coordination

Experience working with presenters would be an asset

Superior administrative and organizational skills

Excellent people skills

Ability to multi-task in a fast-paced, time-sensitive environment

Ability to learn quickly, focus on the details and follow direction

Demonstrated ability to work independently

Proficiency with more than one language is an asset

Must have Accessibility for Ontarians with Disabilities Act (AODA) certificate. Free online training here: https://www.aoda.ca/free-online-training/

Applicants are requested to submit a cover letter and resume to hiring@pdac.ca Interviews will be conducted as suitable candidates are identified.

We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted.

The PDAC is an equal opportunity employer, and we value diversity. The PDAC, will provide, on request, accommodations for disabilities to support your participation in all aspects of the recruitment process.

The Prospectors & Developers Association of Canada (PDAC) is the leading voice of the mineral exploration and development community. With over 7,000 members around the world, the PDACs mission is to promote a globally responsible, vibrant and sustainable minerals industry. As the trusted representative of the sector, PDAC encourages best practices in technical, operational, environmental, safety and social performance. The annual PDAC Convention is regarded as the premier international event for the mineral industry and attracts more than 25,000 people from over 125 countries.